Hiring an event planner can turn a stressful experience into a smooth, memorable celebration. But before you sign the contract, one thing matters most: asking the right questions.
Whether you're planning a wedding, a corporate gathering, or a private party, a planner will influence your event’s look, feel, and flow. So, how do you make sure you're choosing the right one?
Here’s a detailed guide on what to ask before hiring an event planner—and why these questions matter.
1. What Type of Events Do You Specialize In?
Not all event planners are the same. Some focus on weddings, others on corporate events, and a few cover everything. Asking this question helps ensure the planner is experienced in handling the specific kind of event you’re organizing.
2. Can I See Your Portfolio or Past Events?
A planner’s past work is a window into their creative style, attention to detail, and professionalism. Review photos, videos, and client testimonials to see if their vibe matches yours.
3. What Services Are Included in Your Package?
Some planners offer full-service event planning—handling everything from venue booking to decor, while others work more as coordinators or consultants. Be clear about what’s included.
4. How Do You Handle Vendor Selection and Management?
Ask whether they have preferred vendors or if they’re open to working with yours. Also, find out how involved they’ll be in managing vendor relationships before and during the event.
5. What’s Your Planning and Communication Process?
Do they use emails, WhatsApp, shared timelines, or planning software? How often will you get updates? Will you have regular meetings?
6. Can You Work Within My Budget?
Share your estimated budget upfront and ask if they’ve planned similar events within that range. A good planner will help you allocate funds wisely without compromising quality.
7. Do You Handle On-the-Day Coordination?
Some planners only help with the planning phase. Others will be there on the day to ensure everything runs smoothly. Clarify this upfront.
8. How Do You Handle Last-Minute Changes or Emergencies?
Things go wrong—vendors cancel, weather shifts, or guests arrive late. Ask how they’ve handled surprises in the past and if they have contingency plans ready.
9. Do You Have References or Reviews I Can Check?
A trustworthy planner should be proud to share feedback from past clients. Reviews on social media, Google, or planning platforms can reveal how they handle pressure and communicate.
10. Are You Familiar with My Event Location or Venue?
If your event is happening at a specific venue, it helps if the planner has worked there before. They’ll know the layout, the policies, and even the best spots for lighting and photos.
11. What’s Your Cancellation or Refund Policy?
Unexpected changes happen. Make sure you understand the planner’s policy on refunds, cancellations, or rescheduling. Is there a deposit? Is it refundable?
12. Why Should I Choose You Over Other Planners?
Give them the chance to pitch themselves. You’ll get a sense of their personality, passion, and professionalism. If they can’t clearly communicate why they’re the right choice—you may want to keep looking.
Final Thoughts
Choosing the right event planner is one of the most important decisions you’ll make when organizing a celebration or corporate function. Don’t rush it. Take the time to interview a few professionals, ask thoughtful questions, and trust your instincts.
An excellent planner will not only save you time and money—they’ll bring your event to life in ways you may never have imagined. If you're planning in the UAE, working with an experienced Event Planner in Abu Dhabi means you’re getting access to deep local knowledge, reliable vendors, and high-quality service tailored to your style.
Remember, the right questions lead to the right partner. And with the right partner, your event is destined for success.